Expense reports your team won't dread
Nobody got into finance because they love chasing down missing receipts. With Continia Expense Management for Microsoft Dynamics 365 Business Central, your team snaps a photo, the AI reads it, and the numbers land exactly where they belong. No spreadsheets, shoebox of receipts, or end-of-month scramble.
How much time is your team actually losing on expenses?
If you're a bookkeeper or controller, you probably already know the answer, and it's more than you'd like. Continia's own partner research found that 76% of bookkeepers spend over 10 hours a month just processing employee expenses. That's more than a full workday, every month, spent matching receipts to statements instead of doing the strategic work you were actually hired for.
It usually looks something like this: an employee emails a photo of a crumpled receipt three weeks after the trip. You try to remember what it was for. You manually key it into a spreadsheet. You chase down a manager for approval. You repeat this dozens of times a month, for every employee, every trip, every meal.
Continia Expense Management removes almost all of that. Employees submit expenses as they occur, straight from their phones. Approvals happen with one tap. Everything posts directly into Business Central. No double entry, reconciliation headaches, or guessing.
How does Expense Management work in Business Central?
Continia Expense Management is a Business Central add-on that automates the entire employee expense process, from the moment someone takes a photo of a receipt to the moment they're reimbursed. It runs natively within Business Central, so there's no separate system to log in to, no exports, and no reconciliation between the two platforms.
Here's the everyday flow:
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Capture — An employee takes a photo of a receipt (or forwards a PDF/email receipt) in the Continia Expense Mobile App or the browser-based Expense Portal.
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Read — AI-powered receipt scanning automatically extracts the amount, date, merchant, and even multiple VAT/tax lines, with smart autofill based on past merchant data.
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Route — The expense is submitted for approval and routed automatically through your predefined approval workflow.
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Post — Once approved, it posts straight to the right G/L account and dimensions in Business Central. No manual entry required.
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Reconcile — If the expense was paid on a corporate card, the transaction is automatically matched against the imported card statement, and the system flags anything missing a receipt.
The result: expenses that used to take weeks to process are usually done in minutes, and your finance team gets a real-time view of company spending instead of finding out three weeks later.
An Expense App people actually like using
The Continia Expense Mobile App (iOS and Android) is built so your employees can submit an expense in under 30 seconds — genuinely, not as a marketing line. Here's what it can do today:
AI-powered receipt scanning with autofill
Snap a photo and the app reads the amount, date, merchant, and even multiple VAT/sales tax lines automatically, learning from past submissions to speed things up further.
Managed device support (Intune)
IT teams can deploy and manage the app through Microsoft Intune on both iOS and Android for secure, policy-compliant rollouts across the company.
Recurring expense templates
Save time on expenses you submit again and again, like a monthly parking pass or a recurring subscription.
Expense reports and grouping
Bundle related expenses, mileage, and per diem into one report for a trip or project.
Quick attachment access
View any receipt or supporting document instantly, right from the allocation page.
Real-time notifications
Employees get a push notification the moment an expense is approved, rejected, or needs attention.
Cash Advance expense type
A dedicated, standardized way to log cash advances and withdrawals, with no manual setup required.
Prefer working from a laptop?
The browser-based Expense Portal offers the same drag-and-drop receipt capture and AI scanning. No download required.
Features you and your IT team will love
Mileage tracking that does the math for you
Mileage reimbursement has always been a "trust me" system, until now. With Google Maps integration built directly into the app, employees enter a start and end point, and the system calculates the distance automatically. Multi-stop trip? Add as many "via" points as needed to capture the whole route accurately. Frequent commuters can save routes as templates so they don't have to re-enter the same trip every week.
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Everything from GPS capture, route maps, VAT/fuel-rate calculations, to approval, flows straight into Business Central, so mileage reimbursements are as automated as everything else.
Simplify travel allowances with automatic per diem calculations
Business travel comes with its own paperwork headache: hotel allowances, meal rates, currency conversions, and multi-country itineraries. Continia's Per Diem module calculates it all automatically based on the destination, travel dates, and your company's configured rates, including support for multi-country trips with automatic exchange-rate handling.
Employees submit trip details from their phones; the system handles the rest and can even assign per diem costs to the right project or task for accurate cost tracking on multi-leg business trips.
Approvals that don't sit in someone's inbox for a week
Slow approvals are one of the biggest reasons expense reimbursement drags on. Continia's approval workflow automatically routes each report to the appropriate approver, who can approve, reject, hold, or forward it with comments from anywhere.
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For managers juggling multiple companies or a high volume of approvals, the Continia Web Approval Portal brings everything (expenses, purchase documents, and sales documents) into a single cross-company view, so nothing gets missed because it was buried in another Business Central company. And with bulk approval, managers can clear a stack of routine expense reports in a couple of clicks instead of opening each one individually.
Stop paying for dubscriptions you forgot about
Beyond day-to-day expenses, Continia also helps you keep recurring costs under control.
The Purchase Contracts module gives you a single place to track every recurring vendor contract and subscription, with automatic reminders before a renewal date, so nothing auto-renews without a second look.
Recurring expenses tied to an existing contract can even be set to auto-approve, cutting out another manual step for your team.
Built for audit-proof, compliant recordkeeping
Every receipt and expense document is stored in Continia's Secure Archive — a certified, audit-proof digital archive that preserves your original documents and gives you a full trail from receipt to final bookkeeping entry. Intelligent VAT recognition automatically maps receipts to the correct tax posting group based on the detected country, reducing manual tax entry errors and keeping your books cleaner at year-end.
Why Canadian businesses choose Systema Solutions for Continia
Continia is only ever sold and supported through certified partners, so who you choose to work with matters as much as the software itself.
Here's what working with us actually looks like:
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Real Business Central expertise. We've spent over 40 years combined implementing Dynamics 365 Business Central and its add-ons. We understand accounting workflows, not just software features.
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A lean, responsive team. No ticket queues disappearing into a call centre. You work directly with consultants who know your setup.
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Canadian, Alberta-based support. Time zones, terminology, and tax rules that match your business, not a support desk on the other side of the world.
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Support plans built for small and mid-sized businesses. Cost-effective plans that scale with you, not enterprise pricing built for companies ten times your size.
We've been helping Canadian organizations modernize their finance operations since 2015, and Continia Expense Management is one of the add-ons we implement most often because it solves a problem almost every Business Central customer has.
Common questions about Continia Expense Management
What is Continia Expense Management? Continia Expense Management is an add-on for Microsoft Dynamics 365 Business Central that automates employee expense, mileage, and per diem reporting from receipt capture through approval and posting without leaving Business Central.
Does Continia Expense Management work with corporate credit cards? Yes. It automatically imports corporate credit card transactions and matches them to submitted expenses. If a receipt is missing, the system flags it and reminds the employee automatically.
How is Continia Expense Management different from a generic expense app? Unlike standalone expense tools, Continia is built directly inside Business Central. Expenses post straight to your G/L accounts and dimensions with no export, import, or reconciliation between systems.
How much does Continia Expense Management cost? Pricing is based on named or active expense users, with feature modules (Credit Card Transactions, Mileage, Per Diem) priced separately. Contact Systema Solutions for a quote tailored to your user count and modules needed.
Who do I contact for Continia Expense Management support in Canada? Continia solutions are sold and supported exclusively through certified partners. Systema Solutions is an authorized Continia partner based in Alberta, providing setup, training, and ongoing support across Canada.
See it running in your own Business Central
The best way to understand how much time this saves is to see it on your own data. Book a free, no-pressure demo, and we'll walk you through exactly how Continia Expense Management would work for your team.
Prefer to call or email instead? You may call us at 403 744 5358 or email us at info@systemasolutions.ca