You didn't get into finance to type numbers all day
If your team is still opening PDFs, keying in invoice totals, and manually chasing purchase orders for a match. You already know how much time (and sanity) that eats up every week.
Continia Document Capture takes that whole job off your plate. It's an add-on built right into Dynamics 365 Business Central that reads incoming invoices and documents using AI-powered OCR, matches them against your purchase orders automatically, routes them for approval, and archives them, all without you ever leaving Business Central.
Think of it as a tireless, extremely accurate assistant who never calls in sick and never miskeys a number.
Save 10+ hours a week
that used to go to manual data entry
95% accuracy
with automatic three-way matching
Up to 80% faster invoice processing
start to finish
How does Continia Document Capture work, step by step?
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Receive — Invoices arrive by email, upload, or electronic document network (like Peppol) and land straight in Business Central.
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Capture — AI-powered OCR reads the header and line-item data, even multi-line invoices, and fills in the right fields for you.
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Match — The system automatically checks the invoice against your purchase order or receipt, line by line, and flags anything that doesn't add up.
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Approve — Whoever needs to sign off can do it from their phone, laptop, or the Continia Web Approval Portal. No VPN, or "let me check when I'm back at my desk."
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Archive — Every document is securely filed and searchable in seconds, with a full audit trail attached.
What does it mean for your team?
With Continia Document Capture, your team can take advantage of:
Fewer late nights during month-end
Invoices get processed as they arrive instead of piling up. Your team spends less time on data entry and more time on the work that actually needs a human brain.
Approve from anywhere
Stuck at a job site, on a plane, or just working from home? Approvers can review and sign off on invoices from any browser. Business Central login is not even required for basic approvals through the Web Approval Portal.
Find any document in seconds
Every invoice, credit memo, and contract lives in one searchable digital archive. No more digging through email threads or shared drives trying to find that one invoice from a previous month.
Invoices that matches themselves
Automatic three-way matching checks your invoice against the purchase order and receipt, and if everything lines up within the tolerance you set, it can approve itself. You only get involved when something's actually worth looking at.
Built-in fraud protection
Document Capture flags suspicious changes to vendor bank details or phone numbers before a fraudulent invoice ever gets close to payment.
Handles pretty much any document format
PDFs, scanned paper, and XML-based e-invoices (PEPPOL BIS 3, UBL, XRechnung, and more) are all supported out of the box.
What's Inside Continia Document Capture
Continia releases two major updates a year, and the product has come a long way since "just OCR." Here's what it actually does today.
AI-Powered Data Capture
Continia combines traditional OCR with AI-driven recognition to read both header fields (invoice number, date, totals) and line items including multi-row line data that used to trip up older OCR tools. The AI even suggests when it can save you extra time, right inside the document.
AI-Assisted Sales Document Processing
It's not just for what comes in anymore. AI-driven capture now speeds up sales document processing too, from auto-filling fields to helping create new customers on the fly.
Automatic Three-Way Matching
Invoices are matched against purchase orders and receipts automatically by total, by line, and even across different units of measure, so your team only touches the exceptions.
Purchase Contract Intelligence
The system spots patterns in recurring invoices (like that software subscription you forgot about) and suggests turning them into a tracked contract, so nothing renews or overcharges without you knowing.
Stronger Duplication Detection
Document Capture now catches duplicate invoices earlier even before they're registered and can block them outright, protecting you from double payments.
Secure, Audit-Ready Archive
Every document is stored in its original, unaltered form with a full audit trail of who touched it and when, built to satisfy auditors and compliance requirements alike.
E-Invoicing & Continia Delivery Network
Send and receive e-invoices through networks like Peppol, with support for major XML formats. This isn't just a nice-to-have — e-invoicing mandates are expanding across global markets, and Continia keeps you compliant without extra work on your end.
Approval Workflows That Fit How You Actually Work
Set up approval flows by vendor, amount, or department. Add four-eyes approval for high-value invoices. Let people delegate approvals when they're out of office. It bends to your process instead of the other way around.
Why Canadian businesses choose Systema Solutions
We've spent over 40 years combined helping small and mid-sized Canadian organizations get more out of Dynamics 365, and we've seen firsthand how much time (and stress) gets saved once invoice processing stops being a manual chore.
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We're small enough to move fast. Our lean team means you're not waiting in a queue behind bigger clients. We respond faster and adapt quicker than the larger Microsoft partners.
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We actually understand accounting. Our consultants aren't just technical. They know how purchase invoices, approvals, and reconciliations work in the real world, not just in a demo.
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We build support plans that fit your size. No enterprise-scale pricing for a 20-person finance team. Our support plans are built specifically for small to mid-sized businesses.
Systema Solutions has been helping Canadian organizations connect their business, streamline finance operations, and boost staff productivity since 2015.
Common questions about Continia Document Capture
What is Continia Document Capture? Continia Document Capture is an add-on for Microsoft Dynamics 365 Business Central that automates invoice and document processing from scanning and data capture through matching, approval, and digital archiving.
Is Continia Document Capture AI-powered? Yes. Continia uses AI-driven OCR to recognize both header and line-item data on invoices, and AI-assisted processing for sales documents as well. The AI works alongside traditional OCR, so you can use either method or both together.
Does Continia Document Capture work with Business Central and NAV? Yes, it supports both current Dynamics 365 Business Central and legacy Dynamics NAV environments, making it a good fit whether you're on the latest cloud version or an established on-premises system.
How accurate is the invoice matching? Continia's automatic three-way matching achieves around 95% accuracy, matching invoices to purchase orders and receipts by total amount, line item, or even across different units of measure.
How much does Continia Document Capture cost? Pricing depends on the modules you need and your monthly document volume. Systema Solutions can put together a quote based on your actual invoice volume and workflow. Book a free consultation to get exact numbers.
Ready to explore Continia Document Capture?
Book a free consultation and see a live, personalized demo of Continia Document Capture, built around your actual invoices and workflow
Prefer to call or email instead? Call us at 403 744 5358 or email us at info@systemasolutions.ca